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Academy/Scaling to 500+ FTDs/month/Systems & Automation at Scale
Lesson 6 of 620 min

Systems & Automation at Scale

Systems & Automation at Scale

At 500+ FTDs/month, manual processes kill growth. Automate everything.

Critical Automations

1. Lead Nurturing (Priority: Critical)

  • Auto-email sequence for new registrations

  • SMS follow-up for high-intent leads

  • Telegram auto-replies

  • Retargeting pixel fires
  • 2. Reporting (Priority: High)

  • Daily FTD summary → Telegram/Slack

  • Weekly performance report → Auto-generated PDF

  • Monthly P&L → Team dashboard

  • Quarterly broker reconciliation
  • 3. Content Distribution (Priority: Medium)

  • Blog → auto-post to social media

  • YouTube → auto-notify Telegram community

  • New broker promotion → auto-email to subscriber list
  • 4. Client Support (Priority: High)

  • FAQ chatbot for common questions

  • Auto-route complex issues to your team

  • Satisfaction survey after issue resolution
  • Tools Stack


    FunctionToolCost/month
    CRMHubSpot Free / Pipedrive$0-50
    Email automationActiveCampaign$50-150
    Social schedulingBuffer / Hootsuite$30-100
    AnalyticsGA4 + Looker StudioFree
    ReportingGoogle Sheets + Zapier$20-50
    Team chatSlack / DiscordFree
    Project managementNotion / AsanaFree-$20

    BIAFC Automation Engine

    Use BIAFC's built-in automations:

  • FTD Telegram alerts

  • Weekly PDF performance reports

  • Lead nurture email sequences

  • Social auto-posting

  • Payout reconciliation
  • The 80/20 of Automation

    Automate the 20% of tasks that consume 80% of time:

  • Reporting and data compilation

  • Social media posting

  • Email sequences

  • Lead routing

  • Invoice/payout tracking
  • Keep human:

  • Strategy decisions

  • Key client relationships

  • Content creation (core message)

  • Broker negotiations

  • Team management